Intrastaff

  • HR Coordinator / HRIS

    Job Locations US-MD-Columbia
    Job ID
    2018-1497
    Facility
    Howard County General Hospital
    Category
    Human Resources
    Type
    Temporary Full Time
  • Overview

     

     

    Johns Hopkins Intrastaff is the internal staffing agency for the Johns Hopkins Health System and partner hospitals, providing temporary support to a variety of the Johns Hopkins locations. Our employees are the strength of our service. Intrastaff is unique because it's one of the very few agencies where a person has the benefit of being a temporary employee and also feels like a member of a large organization. Working at Hopkins means joining a culturally diverse team that includes some of the best nurses, physicians and allied health professionals in the world. Directly or indirectly, you'll have exposure to cutting-edge technology and groundbreaking medical research.

     

    Under general direction and supervision the HRIS Coordinator performs data entry and maintenance for the company’s HRIS system. This generally includes employee information and must meet a range of standards including proficiency in Excel, Access, and Crystal reports. The HRIS Coordinator will also function as a link between various departments, ranging from payroll to management.

    Responsibilities

     

     

    • Conduct audits of various HR programs or services
    • Process HR Metric reporting including turnover, time to fill, etc.
    • Responsible for conducting annual Federal and State reporting
    • Responsible for processing annual notices to Employees
    • Maintain Shared folder on Network Drive to ensure effective communication with employees and management
    • Process benefit enrollments, changes and terms, reconcile bills, and coordinate COBRA
    • Conduct all data entry into HRIS system and conduct routine audits to ensure the integrity of the data
    • Coordinate and monitor information entered into the HRIS system
    • Maintain discretion in matters of confidentiality
    • Assist with various research and/or special projects or reports
    • Manage all data entry for Personnel Action Forms for both hourly and salaried employees
    • Maintain the accuracy of all employee files
    • Assist with processing payroll for admin and field staff
    • Serve as a liaison between Payroll and all employees by troubleshooting payroll questions and requests
    • Manage file retention which includes active employees, I9s, termination files, etc.
    • Record all unemployment claims and process initial response as directed
    • Process and track all FMLA, personal leaves, and other leaves as directed
    • Ensure the data and accuracy of Vacation Calendar on SharePoint and assist in the transition of online vacation request into the HRIS system
    • Assist IT Manager, as directed, in enhancing the use of the HRIS system

    Qualifications

     

    • Associates degree is required, degree in Information Systems preferred
    • At least 1 year of HRIS experience
    • Excellent organizational and interpersonal skills
    • Effective written and verbal communication skills
    • Effective customer service skills
    • Ability to prioritize and demonstrate high level of accuracy with attention to detail
    • Able to manage multiple priorities, meet deadlines, and follow through on work assignments with minimal supervision.
    • Critical thinking skills and an ability to work independently and as part of a team is essential.

     

    Johns Hopkins Health System and its affiliates are an Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.

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